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Article #149: Top Ten Ways To Work Less And Be More Productive

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That title sounds paradoxical, but it the rest of the day.
really is a paradigm that will benefit 6. Don't be a socialite in the office:
anyone who is willing to pay close Socialize all you want in the break room
attention and take action to make it or lunch room, at the appointed times,
happen. The idea expressed in the title but when the time is not right, get back
is not a pie-in-the-sky idea, and is not into the business mode and back into the
akin to a get rich quick scheme. office and get busy following your
I have noticed an extreme difference in schedule. When you are not conducting
my daily productivity between times when business, you will find life is more
I have organized simply by keeping a list enjoyable if you are sociable and
to guide me through my day. When compared relaxed, then when it is time to work you
with the times I have not, I found that will be fresher and more effective. Don't
keeping a list greatly increased my be snobbish, just be professional and
productivity. There have been times when businesslike.
a simple list has empowered me to do 7. You can save a lot of time if you just
unbelievable amounts of work in a given learn how and when to say "No": It is
day, and finish early. Often I have been seldom required for you to do everything
able to do more before breakfast with a that everyone asks of you. Don't be
simple list than I would often do in a timid: Say no to unnecessary
whole day, without my beloved list. interruptions such as the inevitable
Here are my top ten ways to spend less social visits by co-workers. Refuse to
time working and accomplish more: chit-chat on the phone. Ask people to
1. Be sure you understand and are able to email you, so you can take control of the
verbalize to yourself why you want time and choose when to reply. If in
produce more results while working less. person meetings or phone conversations
This may seem simple, but it is highly cannot be eliminated, respectfully let
important, as a way to motivate you to the other person know that your you are
meaningful action. To do something busy and your time is limited...just let
successfully, it must be done on purpose them know that you have a call to make in
and with a purpose. Knowing your purpose 5 minutes, then give them six, using the
gives you an important reason to make any last minute to end the conversation.
task or project important enough and a Question people ahead of time about the
high enough priority to motivate you to purpose of the meeting or call, and then
get with the program, and get the job you can take charge and set the
done. parameters for it. Be sure and clarify
Maybe you want to spend less time working the problem or reason for the contact
so you can spend more time with your beforehand and then ask questions to
family, or to finish your week early and clearly and directly bring out the answer
have a long weekend. Maybe your reason is to the problem. If you are unable to
to practice a sport more often, so you help, courteously state the fact, and
can compete with greater excellence. So refer them to someone who can help and
long as your purpose is one that gives politely end the call or meeting. Your
you a reason to get more serious & take time is very valuable. Time is
serious action and get things done, you money...time is also life. Your and your
will purposely do what is necessary to family's well being and lifestyle depends
reclaim time for your personal pursuits. on you getting your job done effectively.
2. Use a Day Timer or other Organizer: Your next sale or promotion may depend
This may also sound simplistic, but it is upon your ability to conduct business
really important. The organizer can free efficiently.
your mind, as it becomes your memory 8. Control E-mail: This may challenge
bank. When you diligently use it every you, but it is vitally important. Don't
day, for everything, you will record your let E-mail control you....you must take
thoughts, assignments, tasks, control of it. If you get important
appointments, shopping lists, and other business email during the day, you may
important information. in their proper want to set up a special webmail account
places and you will be free to forget it just for business and then direct all
until it's time to refer to that your business E-mail to that address, so
information. For example your shopping you're not distracted by spam and
list and the unusual item that you may be personal email. Spam arrest is also a
concerned about forgetting is of no good program to get spam under control.
concern now, because you will rely on Check E-mail as seldom as possible. For
your shopping list when you get to the openers, try reducing to twice a day;
store, and not worry about it until the just before lunch and just before
proper time. The organizer may be paper quitting time. Be vicious with the delete
or electronic. I have tried both ways and key, then read business mail at work and
both have their advantages, but I prefer read personal email after work. This tip
the old fashioned paper variety because alone can cut hours off of many a
it is usable everywhere, anytime.I also worker's time on the job. If you are in
appreciate the pop-up reminders of the control of your own schedule, or a good
electronic kind. negotiator with a reasonable boss,
3. Keep a short To Do List: The To Do applying this tip means getting out of
list can be very intimidating, mostly the office earlier; in many cases, much
because so many folks put too much on it. earlier.
An effective daily list should be 9. Stop multi-tasking: With precious few
possible and usually have only one or two exceptions, "Multi-tasking" means doing a
mission essential tasks for any given half baked job of many things at the same
day. This is your assignment to yourself. time. I think It is the road to a nervous
Be kind and don't be like congress and breakdown and low self esteem. When you
make unfunded or impossible requirements. wake up and realize that as hard as you
You work hard and, if you are effective, work, you don't get anything done
you should have some time for yourself. excellently, it has to be demoralizing.
Work and play are cyclical; You need You'll profit greatly if you use the
breaks, personal time and fun time to be organizing tips above and take control of
more productive. Too much hard work will your work situation, then do one task at
wear you out, your effort will become a time, until it is done well, then move
counter-productive and you may even go on to the next one. A car accident in
crazy. I keep a separate "Long term" to which someone dies would be a horrifying
do list that keeps me on track for weeks way to learn that you can't concentrate
and months. These items don't become fully on two tasks at the same time, like
vitally important until I schedule them driving and talking on the phone.
on the daily list. Multi-tasking could be mostly responsible
4. Be punctual and arrive at work on time for the rampant mediocrity in today's
and get busy right away: Compartmentalize workplace.
your activities. There is a time to work, 10. Outsource mundane tasks: There are
and a time for recreation and down time. people who make a business of helping you
At work,get to work in an organized, with mundane tasks, or tasks that you
effective and energetic manner. When it don't do well. One such business is
is time to play, or take a break, Outsourcingsuccess dot com. Give it a try
separate your mind from work and be with some personal tasks first to get an
rejuvenated and refreshed through idea of how it works for you. Without
relaxing endeavors. It is wise to do your hiring a full time assistant or
coffee drinking and socializing before secretary, you can get good help and pay
and after work. At work you need to be by the hour. That will free you up to
about your business so you can get tend to your more important tasks and the
business done, whether your office is ones that you are strong in. Students at
next to the boss's or in your home. a local college or university who major
Adopting this personal policy alone will in areas that would help you may be a
significantly shorten the time it takes good source of help, and you could help
you to accomplish the requirements of them earn a little income, too. If you
your work day. Once you have met the prefer to go international, do a search
requirements of the day, don't on Your Man in India, and Brickwork, or
dilly-dally; straighten up, set the search on the term Virtual
tomorrow's schedule and go use the time Assistants. Outsourcing Success has
you saved for your personal purposes. already made the connections and is ready
This will also be an investment in to bridge the gap and help you get the
tomorrow's productivity. help you need.
5. It is important and effective to These tips are for real business people
Accomplish a major task before lunch: to get real work done effectively. The
however don't rush it, but do it right. effectiveness of these tips is limited
Finishing a significant task before early only by the extent of your willingness to
will give you the momentum of success for use them diligently.






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